In general, there are two types of invitations, formal and informal invitations.
These are generally formal events such as receptions, dinners, weddings, banquets etc. where the invitations are engraved or printed on a card - usually written in the third person with an R.S.V.P. notation. Should you wish to include a personal message, it can be written on the card or on a separate sheet of paper.
Not more events require formal invitations. For more casual events, handwritten invitations can be more personal and sincere. You can include anything in your message but please ensure you have the following:
It is also common to invite a speaker to a business or formal event. In relation to an invitation to speak, be sure to inform the potential speaker quickly that it is an invitation to speak. If you try too hard to promote your company or event at the beginning to make the invitation more appealing, it may look like a junk mail with the invitation buried in the letter:
If you are declining an invitation, first give your reason for doing so before saying no. This will help to blunt the rejection and ensure that the host will see your explanation:
When you are accepting an invitation, first thank the host for the invitation and give confirmation that you will attend. If you need more details or have any questions, then you may ask in a separate paragraph.
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